1. Website provision and usage

a. Type and scope of data processing

We collect and use personal data from our users only to the extent necessary to provide a functional website and our content and services.

Whenever you access and use our website, we only collect the personal data that your browser automatically transmits to our server. This information is temporarily stored in a so-called log file. The following information is collected without your intervention and stored until it is automatically deleted:

• the website you visited
• the web page from which you accessed our web page (plus the terms entered if this was a search engine)
• date
• timethe operating system used
• features of the display (resolution in pixels and the pixel ratio for the detection of high-resolution displays) and
• the browser used (Internet Explorer, Firefox, Opera, etc.)

The log file also stores the volume of the transmitted data, an HTTP status code (for example, to identify a successfully transmitted web page), and the IP address of the device used to access the page (e.g., PC or smartphone) – whereby the IP address is immediately anonymized by the erasure of the last octet of the address.

The data stored in the log file is collected and used solely for anonymous evaluation for statistical purposes (for example, an analysis of user behavior, which pages of the website or subdomain are accessed, which browsers are used, etc.) and thereby serves to improve our services. As IP addresses are anonymized in the way described above, they cannot be mapped to a specific user and cannot be traced to a specific IP address.

b. Legal basis
The legal basis for our data processing is Article 6.1.1.e GDPR in conjunction with Section 3 of the Berlin Data Protection Act (BlnDSG) Section 4 of the Berlin Higher Education Act (BerlHG), and Article 6.1.1.c GDPR in conjunction with Section 13.7 of the German Teleservices Act (TMG). The processing of said data is required in order to provide and maintain the website and thus serves Freie Universität Berlin in performing a task carried out in the public interest.

c. Storage period
The log files for the ongoing and previous calendar year are stored for evaluation purposes. In this case, the IP addresses are anonymized. The data are then erased.

2. Newsletter

a. Type and scope of data processing
open-encyclopedia.org offers users the opportunity to sign up for a free newsletter and other free information sent via email. The data that you have provided us via the registration form will be transferred to the party responsible for the newsletter subscription.
The data you have provided within the context of subscribing to the newsletter will not be disclosed to third parties.

b. Legal basis
The processing of the aforementioned personal data for the purposes of distributing the newsletter is performed on the basis of your voluntarily given consent pursuant to Article 6.1.a GDPR.

c. Storage period
The personal data you have provided will be stored as long as the subscription to the newsletter is active. If you unsubscribe from the newsletter, then the personal data collected for distributing the newsletter will be erased. The data will only be stored in exceptional cases, for example, if required by law.

You can terminate subscriptions to the newsletter at any time. As a rule, you will usually find a link for this purpose in each newsletter. If you have any further questions, feel free to contact the Online Editorial Department via email at info@open-encyclopedia-system.org.