Online Publishing with OES

OES enables the publication of citable, scholarly articles as part of an online reference work in open access – directly on the web and in compliance with common publishing standards.

WordPress Standard for Publications

By default, WordPress supports the publication of content via so-called posts and custom post types. These can be extended with categories, tags, and custom fields. OES builds on this system but specifically enhances it with scholarly publishing functions, structured metadata, and semantically enriched content.

Extended Publishing Functions with OES

Open Access Publishing and Sustainable Referencing

• CC Licensing
  Publication of content (individual articles, datasets) in open access under a Creative Commons license directly via the website

• DOI Support
  Assignment of DOIs (Digital Object Identifier) for articles – generated manually or automatically via OES – for permanent citability

• Citation
  Automatic generation of a standardized citation style for each article

• Versioning
  Incremental publishing through the creation, management, and display of multiple versions of an article, each with its own DOI – optionally also in different language versions

Open and Connected Data

• Linking
  Internal and external links for contextualization and interconnection of content

• Index Creation
  Linking and tagging for automated index (register) generation

• Linked Open Data (LoD)
  Data enrichment through connection with authority files. Currently supported: GND, GeoNames, and LoC. Import can be (semi-)automated.

Structure and Markup of Content

• Media Integration
  Integration of images and other media types such as audio and video via OES-specific blocks, with structured metadata such as author, source, and license

• Endnotes
  Management of endnotes in the text, automatically displayed as pop-ups and as a structured endnote list

• Structured Metadata
  Capture of extensive metadata such as authors, publication date, and index links

• Tagging
  Assignment of thematic keywords for improved categorization and discoverability

Output

• PDF Support
  Customized PDF rendering via browser print for a citable print version in addition to the web view

• Multilingual Support
  Support for multilingual content as well as a multilingual user interface

Flexible Data Model

OES has a modular structure and allows extensive configuration of the so-called OES data model. This enables the creation of individual website objects (e.g., articles, authors, places, bibliographic references) and the definition of input forms and relationships among them.

Via the OES schema, specific data groups can be assigned functions – such as “Authorship,” “Publication Date,” or “Institutional Affiliation.” This information can be used for export formats such as DOI registration or Zotero integration.

Design Customization

The OES Block Theme and OES Classic Theme allow flexible design and presentation of structured data in the frontend – tailored to the desired look and feel of each application.

Full-Text Search

The WordPress-integrated search is a standard database search that returns results matching one or more entered terms. It does not differentiate between uppercase/lowercase or characters with/without diacritics. Multiple terms are connected with an OR logic, meaning a match with any of the terms is sufficient.

The OES extension significantly expands these standard search functions, enabling:

• Precise Search Logic
  Differentiation between case sensitivity and accents, processing of different spelling variants of a term

• Contextual Search
  Highlighting of search terms in text (e.g., with color), recognition of terms even in marked sections (e.g., endnotes), and configuration of which content areas to include (e.g., titles, metadata, taxonomies)

• Configurable Result Display
  Preview snippets with adjustable paragraph length, sorting by content type for editorial curation, filtering results by categories or content types

Editorial Tools

WordPress already provides an extensive set of functions for creating, managing, and publishing content. Through its user interface, content can be intuitively edited, organized, and published. OES specifically extends these editorial capabilities for use in scholarly publishing contexts. Posts and pages can be easily created, edited, and organized in WordPress – with a clear distinction between publicly visible content and the editorial backend.

Extended Editorial Tools of OES

• Internal Data Fields for Editorial Communication (Remarks)
  Each post includes fields for an internal editorial status and a comment field for team notes. These comments can be centrally collected, displayed on an overview page, and directly edited there.

• Task Management
  Editorial tasks can be recorded within the project, assigned to responsible persons for collaborative editorial processes, and provided with due dates.

• Manuals & Guidelines
  Internal pages can be used to create project-specific manuals for the editorial team, e.g., author guidelines, citation rules, or process descriptions.

• Extended Access Rights
  Beyond standard WordPress roles, OES allows the definition and assignment of specific OES roles to establish differentiated access rights and workflows within the team.

• Data Import (CSV)
  Content can be imported via CSV files. The OES Operation Tool checks structured data for validity, takes dependencies into account (e.g., in versioning), and thereby extends the simple WordPress import.

• Data Export (CSV)
  Content can be exported in structured CSV files, e.g., for further processing, archiving, or integration with third-party systems.

• and many more

Data Model Factory

A central tool of OES is the Data Model Factory. It enables flexible design and adaptation of an OES application’s data model:

• Definition and management of custom post types

• Customization of associated ACF (Advanced Custom Fields) forms

• Structuring of input masks for standardized data collection

This makes it possible to adapt content, objects, and metadata (e.g., articles, authors, places, institutions) precisely to the needs of each project.