Once or twice a year, OES users and interested parties convene at Freie Universität Berlin for the OES Community Meeting. These two-day events provode an opportunity to familiarise yourself with other applications and project teams, share knowledge, and discuss the future development of OES.

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27–28 November 2025 | 4th OES Community Meeting | Freie Universität Berlin

For the 4th time, we are inviting all OES users and interested parties to Berlin:

Time, Place & Registration

• Time: 27 November 2025 (start: 10:00) – 28 November 2025 (finish: 15:30)
• Place: Freie Universität Berlin, EXC 2020 Temporal Communities, Otto-von-Simson-Straße 15, 14195 Berlin
• Costs: Food and drinks will be provided during the event. You are responsible for planning and financing your travel and accommodation.
• Registration: via email to info@open-encyclopedia-system.org
  Early registration will help us organise the meeting. Thank you very much!

Agenda

THURSDAY, 27 NOVEMBER 2025

10:00-12:15 Current status of OES and OES applications

• Welcome & introductions
• Update from the OES team: modules, resources, projects
• Presentation of OES applications (poster session) (including coffee break)

12:15-13:00 Open access publishing with OES

 "Open access publishing with OES: metadata, licensing, indexing”, Michael Kleineberg, Freie Universität Berlin (presentation & discussion)

13:00-14:00 Lunch break

14:00-14:30 OES applications

• Open issues from the morning session

14:30-17:00 OES applications and OES community

• Materials for onboarding new OES users: What is needed to get started with OES easily?
• Writing sprint: Community-driven collaborative content creation (including coffee break)
• OES community: How do we work together? Experiences with the formats and discussion

FRIDAY, 28 NOVEMBER 2025

09:30 -12:30 OES development

• Organising article submission and review process with OJS: First experiences
• “Search in OES application …”: Optimisation of the search function

10:45-11:00 Coffee break

11:00-12:30 "Future OES" 

• "Potential of semi-automatic indexing and linking of entities for online encyclopaedias", Sophie Schneider, FUB-IT, Freie Universität Berlin (presenation annd discussion)
• Visualisations, generative AI,  ...

12:30-13:30 Lunch break

13:30-15:30 OES workshop (for developers and editors)

As usual, we welcome suggestions for topics that we would like to discuss at this meeting. These will then be incorporated into the programme.

We look forward to continuing our constructive dialogue with you and welcoming many OES users and interested parties to Berlin again!